TRENT RADIO BoD AGENDA

April 28 2000

1. Approval of Previous Minutes - 10 April 2000

2. Chair's Opening Remarks (EAddison)

- Board Development

3. Business Arising

Summer Career Placement update

Sponsorship Update

4. Operations Report

General Manager's Report (JK Muir)

FS to 31 March 2000

CRTC Update

Programme Director's Report (Barb Woolner)

5. Committee Reports

- Sponsorships and Earned Revenue (Al Kirkcaldy)

- Board Development (Emily Addison)

- Social Secretary (Emily Addison)

- Spoken Word Archive (Nancy Logger)

- Membership and Fundraising (Chris Tonelli)

- Propaganda and Community Links (Andra Kelly)

- Megaganda and Foreign Links (Cliff Rutledge)

- Music (Grant Ball)

6. Any Other Business

7. Set date for next BoD meeting

9. Adjournment

_000410min

MINUTES OF THE BOARD OF DIRECTORS MEETING held at

715 George Street North, on 10 April 2000, at 5:30 p.m.

P R E S E N T:

Emily Addison, Grant Ball, Andra Kelly, Al Kirkcaldy, Nancy Logger,

Cliff Rutledge, and Chris Tonelli.

Also Present: John K. Muir, General Manager.

Notice of this meeting having been made to all Directors, the meeting was declared duly constituted, and called to order at 5:35 pm, with Emily Addison acting as chair, and Nancy Logger acting as secretary.

UPON A MOTION duly made, seconded and carried, the minutes of the previous Board

of Directors' meeting, held on 3 March 2000, were approved.

Business Arising:

The dates of the summer meetings of the board, and the Annual General Meeting

were discussed. It was noted that the summer meetings would take place the third

week of each month, except for July, and that the Annual General Meeting will

tentatively be scheduled for 20 November 2000.

The telephone line reduction and modification took place on Friday, 31 Mar 00. As of that date the office number 741 4011 with 748 4761 for on-air calls. The release of 748 1777 will save about $500 annually.

Volunteers being sought to run Radio Burst (28Jun-02Jul00). No grant was received for this project.

The upper apartment rental arrears have been paid in full.

The Secretary is now registered as a signing officer at the Bank.

COMMITTEE REPORTS

Sponsorships and Earned Revenue:

A verbal report was provided by Al Kirkcaldy to accompany his written report

(see attached). The changes to the Trent Radio brochure made by Al Kirkcaldy

were displayed to the Board. A list of potential sponsors was requested.

Board Development:

Emily Addison gave an oral report to accompany her written report (see

attached). It was noted that since her report was written, that the bumper

stickers had arrived, which cost Trent Radio a total of $138.0 and are being

sold at $2 a piece. It was also noted that Dionysus had since occurred, and was

taped for later broadcast on Trent Radio.

Spoken Word Archives:

There was no report to be given at present. A complete report on this and previous years' activities will be submitted at the next meeting.

Membership and Fundraising:

Chris Tonelli presented a verbal report to accompany a written report (see

attached). Discussion followed.

A proposal for a fundraising card, involving the support of local restaurants who would offer a two for one dinner on the cards purchased from Trent Radio, was presented. The arrangements would be made over the summer to be ready for students in the fall, with a proposed price of $20. Dates for a fundraising event were discussed. Work is to proceed over the summer with the event schedule after the first Reading Break.

Megaganda and Foreign Links:

Cliff Rutledge provided an oral report along with his written one (see

attached). It was noted that Megaganda may involve legal issues to be heeded,

and that it is a large project needing volunteers to aid with the process.

Music:

Grant Ball presented his written report (see attached).

Propaganda and Community Links:

In lieu of a written report lost in cyberspace Andra Kelly present a verbal report. The Introweek broadcast is being organised and volunteers are needed.

Starting the fall a series of short fortnightly articles "Radio Corner" are being planned for submission to the Arthur. In addition Trent Radio publicity posters will be distributed around the community.

UPON A MOTION duly made, seconded and carried, the committee reports were

accepted.

OPERATIONS REPORT

John Muir presented the operations report. Financial statements are not available due to computer problems. The computer crash was severe and has affected other operations - work continues to restore things to normal.

It was noted that the transmitter is "behaving itself", despite a few expected, weather related drop-outs. The Christian broadcast, "March for Jesus", is scheduled for Saturday, 10 June 2000, under similar terms as previous years. Trent Radio will receive $450 to broadcast the march.

The "Rough Plan for the Summer Season 2000", including a job description to be funded under the HRDC, Summer Career Placement programme, was presented (see attached. Discussion followed.

UPON A MOTION duly made, seconded and carried, the Operations Report, including

the "Rough Plan for the Summer Season 2000", was approved.

Any Other Business:

It was noted that the locks in Trent Radio house will be changed after the

summer season. The installation of unauthorised software on the Studio A computer was discussed. Sometimes, the new programmes interfere with the operation of the existing software.

It was noted that the next meeting will be held at 5:30 p.m., on Friday,

28 April 2000, at 715 George Street North.

There being no further business, the meeting was adjourned.

_____________________________ _____________________________

Emily Addison, Chair Nancy Logger, Secretary

COMMITTEE REPORTS

Sponsorship Committee Report prepared by Alec Kirkcaldy for BoD 28Apr00

On the Sponsorship/Revenue front, I have just received marketing pamphlets from John, as well as two sample sponsorship messages on tape and corresponding hard copies.

Al Kirkcaldy

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Board Development / Social Secretary Reports

prepared by Emily Addison for BoD 28Apr00

Nothing has happened in the last two/three weeks since our last meeting because it has been right in the middle of exams.

Emily Addison

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Spoken Word Report prepared by Nancy Logger for BoD 28Apr00

The Spoken Word Archive Project was established in January 1998, under the direction of Barb Woolner, with John Muir providing technical support. Brendan Edwards was the co-ordinator of the project, Nancy Logger undertook materials preparation, and content research, and Emma Carney entered the data into a computer database which was designed specifically for the project.

The Spoken Word Archive Project was developed mainly to make the estimated and expanding 1200 Spoken Word cassettes more accessible to Trent Radio programmers, students, and to the public for research.

In October, 1998, the Spoken Word Archive Project was lead by Nancy Logger, with Anne Harrison acting as content researcher. Nathan Dunsmoore was later hired as the data entry person, but soon thereafter, both Anne, and Nathan parted with the project.

Kristine Williams was hired early in 1999, and acted as both the data entry person, and content researcher, and remains with the project still.

Nancy and Kristine began working on the project again in September 1999, and Amy Dickerson was hired for the project. Amy also parted with the project soon after she began, and the archives were left with two archivers once again.

Having only two people working on the project caused the progress to be slower than was originally hoped for. There is only one week left before the OWSP positions are finished for the season, which makes clear that there are more cassettes left than there is time.

As per Barb Woolner's suggestion, Chris Tonelli has very recently been asked to join the project for the remaining time, in order to help with finishing the year. He will be working on the archives in the final week, and I am confident that with three people, we will successfully be able to organize and prepare for the next season, which will begin in September of this year.

The final days will be spent archiving as many cassettes as

possible, finishing all of the data entry, labelling the

remaining tapes, and leaving a helpful wake for the

following year.

Thanks again to John, Barb, Kristine, and Chris, for making the project pleasant, successful, and conquerable. I am certain that all look forward to seeing the archives as a finished product.

Nancy Logger

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Membership and Fundraising Report prepared by Chris Tonelli for BoD 28Apr00

Greetings, As the span between meetings was short there is not much to

report. The e-mail regarding the Stream Team postcards has went out. I

think that the plan would better manifest itself as a form letter which I

will make sure gets to all of the programmers in the summer season. The

ideas of a November 2000 fundraising week and the possibility of a 2 for 1

dinner card fundraiser are ideas that will grow over the summer.

All for now!

Chris Tonelli

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Propaganda and Community Links Report

prepared by Andra Kelly for BoD 28Apr00

Hello there! There is not much to report but here goes:

The only action taking place right now is preparing for our broadcasting table at ISW next year. Our clubs and groups registration is now in at the TCSA with the note that we need to be on the upper podium for a phone line. I met with Barb to go over the finer details and she suggested that I get in touch with John about the equipment at a later date and in the meantime print up a pseudoagenda for the morning. This I will be doing over the summer. I will be contacting the board for volunteer programmers/emcee's later this summer.

Other ideas floating in my head include: a bi-weekly column in Arthur about the happenings and programs at Trent Radio, funky posters placed in community areas giving some info about our mandate to other than students, and some radio on the lawn days.

Hope the meeting goes well,

Andra Kelly

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Report of the Foreign Links committee

prepared by Cliff Rutledge

The foreign links committee has been [idol] in the past two weeks.

More to come!

Clifford Rutledge.

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No Music Committee Report Submitted

[end]

Trent Radio Balance Sheet As At 00-03-31

ASSETS LIABILITIES

CURRENT ASSETS CURRENT LIABILITIES

Entailed Funds #1 0.00 Accounts Payable 1432.42

Entailed Funds #2 0.00 Contract Obligation 20500.00

Raffle & Bingo Acct 92.28 Deferred Income 250.00

Boost & Freq Acct 446.37 Accrued Liabilities 150.00

General Funds Montreal 5358.78 CSIRP/FMOK 0.00

General Funds CIBC 0.00 Commission Payable 925.00

Cash In Bank 5897.43 CPP Payable -0.00

Petty Cash: Programming 0.04 UIC Payable -0.00

Petty Cash: Admin 0.00 Income Tax Withholdings 0.00

Petty Cash: Summer Admin. 265.77 Receiver General Net -0.00

Term Deposits 0.00 Employer Health Tax 0.00

Accounts Receivable 3435.54 WCB Payable 0.00

Doubtful Accounts -150.00 AFM Payable 0.00

Receivables Net 3285.54 Health Benefit Payable 855.00

Student Levy Receivable -0.00 Pension Payable 0.00

Prepaid Expenses 0.00 Holiday Payable 0.00

TOTAL CURRENT ASSETS 9448.78 Other Witholdings Net 855.00

TOTAL CURRENT LIABILITIES 24112.42

FIXED ASSETS

Land 10000.00 LONG TERM LIABILITY

Buildings 93908.34 Victoria & Grey Trust Co 0.00

Office Equipment 19716.40 Trent U - CTS Department -2664.80

Technical Equipment 88820.44 National Trust 10455.21

Technical Renovations 18296.00 Mbanx Demand Loan 10501.76

Fixed Assets at Cost 230741.18 Deferred Contribution 9445.00

Accumulated Depreciation -145722.47 TOT. LONG TERM LIABILITY 27737.17

TOTAL FIXED ASSETS 85018.71

OTHER ASSETS TOTAL LIABILITIES 51849.59

Deferred Charges 11667.00 ___________

TOTAL OTHER ASSETS 11667.00 EQUITY

NON-SHARE EQUITY

TOTAL ASSETS 106134.49 Retained Surplus/(Deficit) 41426.15

=========== Year-end 1998 Adjustments 0.00

Net Retained Surp/(Def) 41426.15

Current Surplus/(Deficit) 12858.75

TOTAL NON-SHARE EQUITY 54284.90

TOTAL EQUITY 54284.90

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LIABILITIES AND EQUITY 106134.49

===========

...

Trent Radio Income Statement 99-09-01 to 00-03-31

REVENUE EXPENSE

GOVERNMENT GRANTS PERSONNEL

Federal Grants 0.00 Programming Wage 13903.80

Provincial Grants 0.00 Technical Wage 0.00

Municipal Grants 0.00 Publicity Wage 0.00

TOTAL GOVERNMENT GRANTS 0.00 Administrative Wage 16485.68

Benefits 2013.81

FUND RAISING Total Wages & Benefits 32403.29

Corporations 0.00 Programming Fees 3630.76

Foundations 0.00 Technical Fees 0.00

Private 950.00 Publicity Fees 0.00

Leadership 1250.00 Administrative Fees 805.00

Donations "In Kind" 0.00 Total Fees 4435.76

Net Donations 2200.00 TOTAL PERSONNEL 36839.05

Trent Student Memberships 52305.26

Commercial & Non-profit 75.00 SUPPLY & EXPENSE

Individual Memberships 1100.00 Publicity & Promotions 420.44

Discretionary M'ship Exp 0.00 Equipment Rental 0.00

Net Memberships 53480.26 Line Rental 809.27

Special Events 1183.30 Rental Other 477.50

Special Events Expense 0.00 Net Rentals 1286.77

Net Special Events 1183.30 Postage & Delivery 172.12

Fundraising 410.77 Office Supplies 429.79

Fundraising Expense -520.41 Telephone 1093.09

Net Fundraising -109.64 Utilities 2934.72

TOTAL FUND RAISING 56753.92 Programming & Licence 969.40

Building R & M 1773.35

EARNED REVENUE Building R & M Upper Apt 265.41

ON AIR Sponsorship 500.00 Technical R & M 1476.93

ON AIR Sponsorship Expense 0.00 Net Repair & Maintenance 3515.69

Net ON AIR Sponsorship 500.00 Professional Fees 0.00

"RADIO PAPER" Advertising 0.00 CROP Equipment 0.00

"RADIO PAPER" Expense 0.00 Insurance 2547.84

Net "RADIO PAPER" 0.00 Travel 119.70

Net Other Sponsorship 4717.22 Volunteer Expense 329.61

Tape Sales 263.20 Bank Charges 165.35

Tape Sales Expense 0.00 Mbanx Loan Interest 2926.00

Net Tape Sales 263.20 Mortgage Interest & Chrgs 643.34

Rental Income 4600.00 Net Interest 3569.34

Net Misc Sales & Services 1235.31 Depreciation 0.00

Refunds & Discounts Given 0.00 GST Paid 772.31

TOTAL EARNED REVENUE 11315.73 Bad Debts 0.00

Miscellaneous 88.35

MISCELLANEOUS REVENUE TOTAL SUPPLY & EXPENSE 18414.52

Interest Income 42.67

Discounts Taken 0.00 __________

Micellaneous Revenue 0.00 TOTAL EXPENSE 55253.57

Amortisatn Dfrd Contribtns 0.00 __________

TOTAL MISC REVENUE 42.67 NET INCOME 12858.75

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TOTAL REVENUE 68112.32

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